Film Crew Structure Ideas

I think (but not backed by tones of experience)

A PAPER BOOKLET A5

Map showing venues and critical places (coffee, pub, accommodation, laundrette, supermarket,....)

Folded in the middle is the contact?

List of people, roles, phone numbers. Coffee type. 

Week plan. Showing the locations, times incl meal times and where meal will be.  Big disclaimer that this is draft. Have a date on it so later versions can be identifed.

A elevator pitch summary of the story. 

BRIEFING 

Each evening go through the plan for the next day. 

Times, locations. 

A brief description of the shoot and where it fits in the story. 

Text out the basic outline. 

Email the call sheet which would have more detail. 

ROLES

DIRECTOR

CAMERA ASSISTANT

Sets up the tripod and camera. 

Packs it up. Looks after it. 

Charges batteries. 

Changes lenses. Learns menus. 

Who copies the files to backup? 

Needs computer, big external hard drive. 

CAMERA OPERATOR

LOCATION MANGER

Finds locations. Primary point of contact with location owners. Gets location owners to sign release. 

 

Accountant
People could write their name and reason for the receipt on the receipt.

The accountant would take a photo of it and file the photo by person.

Record the expense in some kind of structure indexed by purpose and person.